Bylaws of

MIDDLE ISLAND LAKE ASSOCIATION

 

 

 

 

ARTICLE I (Association):

 

Section 1.  The Association shall be known as the Middle Island Lake Association.

 

Section 2.  The Association shall not operate in any manner resulting in monetary profit or gain to its members.

 

 

ARTICLE II (Objectives and Purposes):

 

Section 1.  The objectives of the Association are to encourage interest in the improvement and beautification of the lake area of Middle Island and its adjacent property at South Bend Lakes, South Bend, Nebraska, and to encourage activities among the homeowners.

 

 

ARTICLE III (Membership):

 

Section 1.  All lessees shall be considered members, unless a letter of declination is received.  Annual dues will be assessed and shall be paid to the Middle Island Lake Association for each calendar year in advance, at the same time lease payments are due.  Lease payments shall be made directly to the lessor, South Bend Lakes, Inc.  Annual dues shall be paid for each lot.  Failure to pay annual dues will result in penalties as described in the Middle Island Lake Rules and Regulations, Dues section, item number three.  Said membership funds as collected shall only be used for the benefit of the complete membership, and only in accordance with the objectives and purposes of the Association.

 

 

 

 

 

 

 

 

ARTICLE IV (Government):

 

Section 1.  The Officers of the Association shall be the President, Vice-President, Secretary, and Treasurer.  These officers shall be elected from among the Board of Directors by the Directors themselves.  This election shall take place within one week of the annual meeting.  A Sergeant at Arms may be appointed by the President to serve at each meeting.

 

Section 2.  The Board of Directors shall consist of seven members (counting the President) elected at the annual meeting of members.  Each Director’s term shall be for a period of two years or until his or her successor is appointed or elected.  Depending on the number of expired terms coming due, either three or four Directors shall be elected at each annual meeting.  Any successor elected by reason of vacancy shall serve only for that unexpired period remaining of the vacancy to which he or she is appointed.

 

Section 3.  In the absence of the President, the Vice-President shall preside at any and all meetings.  In the absence of both the President and Vice-President, the Secretary or the Treasurer shall preside at any and all meetings.

 

Section 4.  If so elected or appointed, any Officer or Director may succeed himself or herself.

 

Section 5.  The Association shall be governed by the membership through the Board of Directors during the interim between annual meeting and specially called meetings.

 

Section 6.  Each lessee shall be entitled to one vote.  The lessee may designate someone to cast his or her vote.  The designee must have proper documentation from the lessee allowing the vote and must file it with the Board of Directors at least 30 days prior to the annual meeting.

 

Section 7.  The Board of Directors shall consist of lessees.

 

Section 8.  The chain of command authoritatively for the government of this Association shall be:  First, the membership; Second, the Board of Directors.

 

Section 9.  Any vacancies on the Board of Directors shall be filled by the Board of Directors.

 

 

 

 

 

 

 

 

ARTICLE V (Meetings):

 

Section 1.  Annual meetings of the Association shall be during April, May or June.  Notice and call of such meetings shall be mailed or emailed (verification of email receipt will be requested), and posted to the Middle Island website by a board member, to each member of the Association at said member’s last known address two weeks in advance of said meeting.  The annual meetings of the Board of Directors shall take place within one week of the annual meeting of the Association.

 

Section 2.  Open meetings of the Board of Directors shall be held monthly from April to October inclusive.  A minimum of one meeting shall be held during the months of November to March inclusive. 

 

Section 3.  Special meetings of the Association shall be called by the President upon the written request of three members.

 

Section 4.  To facilitate effective board and committee meetings, the Chair of the meeting shall check whether a quorum is present; declare the meeting started and adjourned; include motions, along with someone to second the motion; and facilitate discussion and make judgment calls when order is lost or unruly members dominate the floor.  In case of an impasse or in a situation that cannot be solved via discussion, the Board of Directors shall rely on the guidance of Robert’s Rules of Order.  Minutes shall be kept of each board and committee meeting and distributed to all association members following the meeting.

 

 

ARTICLE VI (Election and Voting):

 

Section 1.  Nominations for the board shall be submitted at least 60 days prior to the annual meeting.  A slate of candidates will then be sent to members 30 days prior to the annual meeting and members have the option to vote by e-mail 7 days prior to the meeting with results of the election being validated by two Association members and announced by the president at the annual meeting.

 

Section 2.  Installation of the Board of Directors shall be made at the annual meeting, and they shall serve until their successors have been elected and installed.

 

Section 3.  Election of the Board of Directors shall be by written ballot if requested by one member.  Should the number of nominees be the same as the number of vacancies, the Secretary may, upon motion from the floor, carry a unanimous ballot as instructed by the President.

 

Section 4.  The President may appoint three election judges, from the general membership, who shall conduct the election, act as tellers, count ballots and report.

 

Section 5.  At the discretion of the President a vote of “Ayes and Nays” or show of hands shall be sufficient when voting on routine business, a majority vote being required.

 

ARTICLE VII (Official and Committee Duties):

 

Section 1.  In addition to duties and responsibilities hereinbefore prescribed and provided for, the duties and responsibilities of the Board of Directors and committees shall be those usually incumbent on the same.

 

Section 2.  Duties and responsibilities of any committee as established hereby, and of any special committee hereinafter appointed, shall be as specified when established.  The committee chairperson shall be elected by the committee members; however, the President may appoint a member to establish a committee.

 

Section 3.  Any action taken by the association or Board of Directors having to do or connected with the lake, leased premises or adjacent properties, shall first have clearance with and approval of lessor, South Bend Lakes, Inc., and its management.  Any such proposed action or action taken shall be in conformity with the provision of all leases existing between lessees and lessor.

 

Section 4.  Attendance at Board Meetings is an obligation of all Board members.

 

 

ARTICLE VIII (Funds):

 

Section 1.  Association funds shall be expended by the Treasurer or the Assistant Treasurer appointed by the Directors to act in such capacity.  Drafts or withdrawals shall bear the signature of the Treasurer or the Assistant Treasurer and one other Association Officer.  No appropriations or expenditures shall be made in excess of the funds on hand, and no member, group of members, or committee shall incur any indebtedness in the name of the Association.  Expenditures over $50.00 must be approved at a regular or special session of the Board by the Board members. 

 

Section 2.  The President may appoint a special auditing committee who will meet with and examine the books of the Treasurer and audit the books and records prior to the annual meeting for an annual report to be made at said meeting.

 

 

ARTICLE IX (Amendment of Bylaws):

 

Section 1.  This constitution and Bylaws may be amended, altered or repealed by the membership of the Association at any annual meeting or any special meeting.  An affirmative vote of two-thirds of those members present shall be required at any annual meeting.  In the event a special meeting is called for the purposes herein stated, notice of such meetings shall be emailed (with verification of receipt) or mailed and posted to the Middle Island website at least 30 days prior to such meeting.